Specialist, Global Accounts Payable Expense

Paul Hastings is a leading international law firm that provides innovative legal solutions to many of the world's top financial institutions and Fortune Global 500 companies. With a strong presence throughout the U.S., Asia, Europe, Latin America, and the Middle East, we have the global reach and extensive capabilities to provide personalized service wherever our clients’ needs take us. As one of the world’s leading law firms, we seek dynamic individuals who share our commitment to service, innovation, and professional growth. Job Title Specialist, Global Accounts Payable Expense Location Atlanta, Boston, Charlotte, Chicago, Dallas, Houston, Los Angeles, New York, Palo Alto, San Francisco, Washington, D.C. Regular/Temporary Regular Job Description Summary We have an opening for a Specialist, Global Accounts Payable Expense. The Expense Specialist is the dedicated owner of travel and expense operations within the Global Accounts Payable function at Paul Hastings. This role carries full responsibility for T&E processing, policy compliance enforcement, employee expense reimbursement, T&E audit and exception management, corporate and purchasing card reconciliation, and virtual payables program operations. The Expense Specialist owns the T&E ecosystem end-to-end — serving as the firm’s day-to-day authority on expense policy, card program operations, and travel-related financial controls. Responsibilities also include second-line escalation support for Processors, cross-training and backup coordination, and advanced compliance workflows. The ideal candidate combines deep T&E functional expertise with the judgment to interpret policy in ambiguous situations, the discipline to enforce controls consistently, and the professionalism to partner with attorneys, partners, and firm leadership on sensitive expense matters. Job Description In this capacity, the Specialist, Global Accounts Payable Expense will: Travel & Expense Processing & Reimbursement Own the end-to-end processing of employee expense reports, ensuring accuracy, policy compliance, proper documentation, and timely reimbursement within established SLAs; Review and process complex and high-value expense submissions, including partner travel, international expenses, client entertainment, and multi-currency transactions; Verify receipts, GL coding, matter/client allocations, and approval routing for all T&E submissions, resolving discrepancies and returning non-compliant reports with clear guidance; Process employee reimbursements across all payment methods, coordinating with Payroll where applicable for integration with pay cycles; and Manage T&E processing queues and cycle times, ensuring the team meets or exceeds defined throughput and accuracy targets. T&E Policy Compliance & Exception Management Serve as the firm’s day-to-day authority on travel and expense policy, interpreting and applying policy requirements to individual transactions and escalated scen